VUIAS

Privacy

The Virtual Ukraine Institute for Advanced Study (VUIAS) is a project of the Wissenschaftskolleg zu Berlin e.V. – Institute for Advanced Study Berlin, Wallotstraße 19, 14193 Berlin. The VUIAS operates the Website, which is accessible under https://www.vuias.org and its subdomains (the “Site”). In this privacy policy, we wish to inform you about any processing of personal data when you browse on or use the features and functions of our Site. We issue separate privacy policy for applications. With this privacy policy we also fulfil our obligation to inform data subjects pursuant to the General “Data Protection Regulation” and the Federal Data Privacy Law (the Bundesdatenschutzgesetz, “BDSG”).

Which data are collected and for what purpose?

Avoiding and solving technical problems

When you visit our Site, your browser automatically sends information to the VUIAS’ web server. This information is saved in a log file, stored there for a period of 2 months, and then deleted. We process this information to ensure a steady and reliable connection between you and our Site and to solve any technical problems. The data involved are:

Your IP address
Date and time of the visit
Kind and version of the browser
Operating system
URL of the websites visited earlier, if they are linked to us
Requested domain/resource
Domain name of the requesting Internet service provider
Report of successful data access
Search term if a search machine is used

The aforementioned purposes also constitute the legitimate interests we pursue with processing the data (Art. 6 par. 1 lit. f) GDPR.

Contact by email

Purposes: You can contact us via the email address found on our website. If you notify us at the address contact@vuias.org, we will also process your personal data. In the course of this communication process, we process at least your email address and all information that you transmit to us with your message. The processing of your personal data when sending an email to the specified address takes place exclusively to answer your request.

Legal basis: The legal basis for this is Art. 6 (1) f) GDPR. Our legitimate interest lies in the aforementioned purpose.

Storage period: We delete the data processed for this purpose immediately after termination of the communication with you.

Profiles in social networks (social media)

The VUIAS runs profiles on social networks. Our social media accounts complement our website and offer an easy way to interact with us. Once you access our social media profiles on the social networks, the terms and conditions and data processing policies of the respective operators apply. The data collected about you when using the services is processed by the networks and may also be transferred to countries outside the European Union where there is no adequate level of protection for the processing of personal data. We have no influence on the data processing in the social networks, since we – like you – are users of the network. You may find more Information on what data the networks process and for what purpose they use the data can be found in the privacy policy of the respective network listed below. We use the following social networks:

Facebook

Our page can be accessed at: https://www.facebook.com/people/Virtual-Ukraine-Institute-for-Advanced-Study The operator of the network is: Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

Joint Control

Purposes: we process personal data as our own data controller when you send us requests via the social media profiles. We process this data to respond to your requests. In addition, we are joint controllers with the following networks and for the following processing operations (Art. 26 DSGVO). In the course of visiting our profile on the Facebook network, the network collects aggregated statistics (“Insights Data”) created from certain events logged by their servers when you interact with our profiles and related content. We receive these aggregated and anonymous statistics from the network about the use of our profile. We are generally not able to attribute the data to specific users. To a certain extent, we can determine the criteria according to which the network creates these statistics for us. We use these statistics to make our profiles more interesting and informative for you. For more information on this data processing by Facebook and Instagram, please see the Joint Controller Agreement at: www.facebook.com/legal/terms/information_about_page_insights_data

Legal basis: The processing is carried out on the basis of our legitimate interest in doing so (Art. 6 para. 1 lit. f DSGVO). The interest lies in the respective purpose.

Storage period: We do not store any personal data ourselves within the scope of joint responsibility. Information that we have received in connection with contact requests via the social media network and process outside the network, we delete immediately after the end of the active communication with you.

Data security

To ensure that your data is processed in a secure way during transmission, we use encryption in accordance with the state of the technology, including SSL (Secure Socket Layer). We implement technical and organizational measures to secure our Site and other systems against the loss, destruction, access, alteration, or dissemination of your data by unauthorized persons.

We implement technical and organizational measures to secure our Site and other systems against the loss, destruction, access, alteration, or dissemination of your data by unauthorized persons.

Providing data to third parties

We do not transfer personal data to third parties in a non-compliant way.

In certain cases, we may use the help of external service providers (especially technical service providers). Personal data is not transferred to third countries, unless explicitly described otherwise in this statement.

Your rights

Insofar as the legal requirements are met you have the following rights:

in accordance with Art. 15 DSGVO, to the degree specified therein, to obtain access to the personal data we have processed;
in accordance with Art. 16 DSGVO, to demand the rectification of inaccurate or incomplete personal data we have stored on you;
in accordance with Art. 17 DSGVO, to demand the deletion of the personal data we have stored on you;
in accordance with Art. 18 DSGVO, to demand the restriction of the processing of your personal data;
in accordance with Art. 20 DSGVO, to demand receipt, in a structured, customary, and machine-readable format, of the personal data that you have presented us with or to demand that it be transmitted to another responsible party;
in accordance with Art. 77 DSGVO, to lodge a complaint with the competent supervisory authority, which in our case is the Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 19, 10969 Berlin.

RIGHT TO OBJECT PURSUANT ART. 21 GDPR

YOU HAVE THE RIGHT, FOR REASONS RELATED TO YOUR PARTICULAR SITUATION, TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU, PROCESSING WHICH IS NECESSARY FOR A LEGITIMATE INTEREST ON OUR PART OR TO PERFORM A TASK IN THE PUBLIC INTEREST OR WHICH IS CARRIED OUT IN THE EXERCISE OF OFFICIAL AUTHORITY.

IN THAT CASE, WE SHALL NO LONGER PROCESS THE PERSONAL DATA UNLESS WE DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING, WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR WHERE THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS.

If you have questions about the processing, of your personal data, or if you want to exercise your rights as a data subject, feel free to contact us at any time via email at privacy@vuias.org

Obligation to provide personal data and automated decision making pursuant to Art. 22 GDPR

There is no statutory or contractual requirement for you to provide us with personal data. However, without any data we may not be able to consider you for the program. We do not use automated decision-making, including profiling, referred to in Art. 22(1) and (4) GDPR-

We will update this privacy policy from time to time, to be compliant with the most recent legal requirements or to update information on our processing of personal data, for example if we introduce new services. For your renewed visit, the new data protection declaration applies.

Changes to our data protection policy

Contact data of the responsible parties

The processor pursuant to the GDPR and other, national data protection laws is the

Wissenschaftskolleg zu Berlin e.V. – Institute for Advanced Study

Wallotstr. 19
D-14193 Berlin
Phone: +49 (30) 89001-0

Email: privacy@vuias.org
Contact: https://www.vuias.org/#contact
Internet: https://www.vuias.org

Our privacy officer is
Dr. Michael Funke
JBB Data Consult GmbH
Friedrichstraße 95
10117 Berlin
Email: privacy.officer@vuias.org

Berlin, December 15th 2023